As a manager of a company, you already know the value of keeping a record of your employee’s work-time and attendance. Your workforce is your most valuable asset, and you want to make sure you get the most out of it.
Gone are the days when you had to keep a record of your employees’ work hours manually through spreadsheets and other documents. It resulted in various problems including payroll errors, lawsuits, and hindered work efficiency.
However, as “modern problems require modern solutions”, you need to keep track of your employees in an up-to-date way. Time and attendance systems provide an optimum solution for effective monitoring.
But what is a time and attendance management system? How does it work? How does it benefit you? Here’s everything you need to know.
What is a time and attendance system?
A time and attendance system does exactly what the name suggests; it helps you manage your employee’s attendance and time at work. It keeps track of when an employee comes to work, and when he leaves. It also records meals and other types of breaks, and off days.
Here are some common benefits of TNA systems:
When you have a system that keeps individual records of every employee’s work times, you can calculate every one’s payrolls very easily. Most of the time, the task is as simple as multiplying the calculated hours by their hourly rate and calling it a day.
With a time and attendance system, you have a computer-generated record of how many hours an employee has worked through the month and their exact payroll. There’s no room for any employee to file a lawsuit against you for not paying them their dues.
Increment in employee satisfaction
When your employees know their exact work hours are being monitored by a computer system throughout the day, they can rest assured no one will be able to take away their earnings. It will lead to higher employee satisfaction, which will lead them to work more productively and efficiently.
Tracking of projects and tasks
When different teams in your company are simultaneously working on multiple tasks and projects, it can be hard to keep track of who’s doing what. But with a TNA system, you can accurately measure which employee is working on a specific project and how much time he is dedicating to it.
Increased work quality
As a TNA system keeps a record of when an employee leaves for a break and when he comes back, there’s no room for mischievous employees to spend more time out than they should. They’d know the system will record their long meal breaks and they’ll be penalized for it. They’d think twice about getting back to work on time.
Keeping track of employee attendance and work hours is a tedious task for bigger companies with dozens and hundreds of employees. With a computer-based time and attendance system, managing employees not only becomes more efficient; their productivity as essential members of the company are utilised as well.